How to Improve Your Editorial Workflow in Multi-Author WordPress Blogs:-Managing more than one author in a WordPress blog can be complicated. A well editorial workflow is necessary for multi-author blog for smooth functioning.
Often users have questions about how they can improve editorial process while having a busy multi-author blog on wordpress platform.
Luckily a plugin is available to resolve this issue. Here in this post we will show you how you can effectively use Publishpress to manage WordPress editorial flow like a pro.
This will enable you to collaborate with your team inside the WordPress. Also you will able to manage your editorial calendar, increase productivity and execute content strategy.
The Initial thing you need to do is to install and activate the Publishpress plugin. The plugin works exceptionally and have lots of options.
Define The Stages of your workflow with custom statuses:
This plugin has a built-in feature of “Custom Statuses” which allow you to define workflow stages. Apart from default post statuses like Pending review, Draft and Published, the plugin creates new statuses for posts & pages.
- Pitch:- Author submits a post idea.
- Assigned:- A post is assigned to author
- In progress:- An article is in progress. Used during initial research and outlining process.
- Published:- A post is published
- Draft:– An autosave or draft status of posts
- Pending review:- An article is submitted to editors for review an application.
- Scheduled:- A post is scheduled to be published later.
How to Improve Your Editorial Workflow in Multi-Author WordPress Blogs
You and other authors can select a status based on the present stage of post in your workflow. Status option is available under the edit screen under the document menu.
Also you can change post status from posts>> all posts page by quick edit link available below a post. Now to edit custom statuses for your own workflow:
Publishpress enables you to create own custom statuses as well. Simply navigate to PublishPress>> settings page and switch to “Statuses” tab.
Next, Click on “Add New” tab to build own custom workflow status. You have to update name & description for custom status and then select a color for it. Don’t forget to press on “Add new status” to save changes. Now you can use this custom status for your post.
Add Editorial Comments to your posts:-
Communication among team members is crucial for all multi-author blog. PublishPress has feature to add editorial comments as well as notification. Basically editorial comments allow you for threaded commenting inside admin dashboard for private discussion between writers & editors.
Editors & authors both can add comments right below the post editor. Team members get notified when a new comment is added for the post they are editing or following.
Managing Notifications for Content Progress:-
The PublishPress plugin enables you to send auto notification for editorial comments as well as content progress. Content progress notification is send when an author changes post status.
You can manage notifications & create new ones by visiting PublishPress>> Notification page. Here, a list of existing notification workflow is available. Click on Add new button to create own custom notification.
You can choose when to send a notification, users who get notifications and for which content type.
Also you can compose notification email subject & message. You will get shortcodes to use in email message at the right side.
Add Editorial Meta Data to blog posts:-
This feature allows you to add additional information to blog posts. Simply edit the post or create new one and you’ll see editorial metadata field under document panel.
Managing editorial calendar with PublishPress:
Planning & managing an editorial calendar gives an preview of your publishing queue. You are able to see content progress and make sure that you are publishing the posts on pre-decided time.
Add a pre-publish content checklist:- Publishpress comes with premium add-on to create and add pre-publish content checklists which totally worth. You need to install & activate it to configure for advanced settings.